This page provides information about meetings of City bodies held electronically due to the COVID-19 pandemic. We thank our residents in advance for your patience as we implement electronic meetings during these challenging circumstances.
View Public Notices of Electronic Meetings
Written Comments, Input, or Questions
City residents are encouraged to participate in City Council and City Planning Commission meetings via the City’s eComment tool at http://a2gov.legistar.com/Calendar.aspx.
eComments are shared with the members of the public body as part of their agenda materials. New eComments are accepted until 4 p.m. on the day of the meeting.
For other City boards, commissions, or bodies, input or questions on any business that will come before the public body may be submitted through the contact person listed with each notice. These communications will be shared with members of the public body.
How to Watch or Listen
Meetings scheduled to be broadcast on CTN, will be broadcast as usual on Channel 16, AT&T Channel 99, or online at www.a2gov.org/livemeetings.
Some meetings will indicate that they are audio only. These meetings can be listened to via the telephone call-in number listed in the notice.
If you do not have a phone or device to access an electronic meeting for viewing, listening, or commenting, a monitor and telephone are available to the public in the lobby of City Hall. Please contact the Guest Services desk in the lobby of City Hall at the time of the meeting and they will assist you.
Live Public Comment
Electronic meetings will be held using Zoom meeting technology. Live public comment will be available via telephone. The call-in number and Meeting ID will be provided in the published agenda at http://a2gov.legistar.com/Calendar.aspx or in the public notice for the electronic meeting at https://www.a2gov.org/Pages/Special-Meetings-and-Sessions.aspx.
After dialing the call-in number, enter the Meeting ID at the prompt. When asked for the Participant ID, simply press the # key. Callers will enter the Zoom meeting muted in listen-only mode. For each public hearing and designated public comment time, City staff will unmute callers one-by-one and ask if they wish to speak, or may request callers to press *9 to electronically indicate a desire to speak. When commenting, please mute background noise sources and move to a quiet area, so that you can be clearly heard.
The Zoom software has been set so that only the area code and last 3 digits of the phone number are visible to staff and the public. Callers will be identified by staff using the last 3 digits of their phone number (e.g. "Phone number ending in 123, do you wish to comment?") Callers must pay close attention to the meeting to ensure they respond when asked if they wish to comment or press *9. If a caller is addressed by staff and no response is given, or the caller does not press *9, staff will move on to the next caller.
Please be advised
that there could be delays based on the number of calls received. For meetings broadcast on CTN, those who do not wish to give live public comment do not need to call in and may instead watch the meeting on CTN Channel 16 or online at www.a2gov.org/livemeetings.
City Council Public Commentary Reserved Time
For City Council meetings, ten slots for Public Comment Reserved Time, via phone call-in, will still be made available using the existing City Council Rules for sign-up (priority for those who have not spoken at the last two meetings and for those calling on Agenda items). Sign-up will taken by phone only due to the closure of City Hall at this time. Please call the City Clerk's Office at 734-794-6140 on the day of the meeting beginning at 8:00 a.m. It is very important that callers provide Clerk's Office staff with the number they will be using to call into the meeting at 7pm to ensure they are recognized and called on to speak.
Persons with Disabilities
Members of the public requiring translation, captioning services, or other reasonable accommodations may contact the City Clerk's office at 734.794.6140 or via e-mail to: [email protected]. Requests made with less than two business days' notice may not be able to be accommodated.