Sustaining Ann Arbor Together Neighborhood Grant Program
On Feb. 19, 2013, Ann Arbor City Council adopted the
Sustainability Framework as an element of the City of Ann Arbor Master Plan. The Sustaining Ann Arbor Together (SA2T) neighborhood grant program is intended to promote and resource community-based activities in support of the Sustainability Framework's goals. More specifically, it and the projects it supports, should augment the Sustainability Action Plan in the achievement of goals and targets reflected in the Sustainability Framework Dashboard.
The Office of Sustainability and Innovation under the City Administrator or his designee has the primary responsibility for the SA2T program. SA2T helps neighborhood groups develop, resource, and complete small-scale improvement projects in the city's rights-of-way or on publicly owned property, including Ann Arbor Public School property. The targeted grant amount is less than $10,000 (excluding neighborhood contributions); however the city will accept applications for larger projects on a case-by-case basis. The total annual grant program funding is $100,000.
City staff will review online applications to ensure they meet the intent and requirements of the program. Applications will be accepted on an ongoing basis, pending availability of funds. City staff will not prepare grant applications for applicants.
Application packages must include the following documents to be considered as meeting the threshold criteria:
- Completed and signed application form and scope of work for the project and associated technical documents;
- Project cost estimate;
- Cost-sharing proposal (if any);
- Projected maintenance costs and sources and responsibility for future maintenance costs;
- Evidence of support from impacted stakeholders;
- Evidence that the proposed location for any temporary or fixed installation is suitable for proposed use in the city's right of way or other public land; and
- Statement describing the benefits that will result from the projectand how the results will be measured and evaluated.
Application package requirements must be uploaded when the
Applications must specify the entity responsible for the project and how the cost-share requirements (if any) will be met. Responsible entities must fall into one of the following categories to be eligible for SA2T:
- Neighborhood associations (registered with the Planning Services Area);
- Civic and community service associations (e.g. scouting, youth athletic associations, bicycling or rowing clubs, fraternal organizations, environmental conservancies, or community gardens);
- Educational, ethnic, cultural, or religious organizations (e.g. colleges, school associations, places of worship); or
- Non-profit entities.
Successful applicants will be required to sign a Grant Award Agreement with the city.
Each application shall contain a cost-share proposal, with the neighborhood matching component meeting the following criteria:
- Neighborhood cost share proposals should exceed 30 percent of the project cost, although this is not an absolute requirement.
- Project costs associated with the design, construction, and materials of the project will be included in the proposal as the base against which the cost share percentage will be calculated.
The following costs will not be included in the project cost base for the purpose of cost sharing:
- Maintenance costs – While not included in the project base cost, the first two years of maintenance can be included as part of the neighborhood contribution towards their cost-share contribution.
- City of Ann Arbor work – Funded city projects that are implemented along with a grant project will not count as part of the project cost.
- Development Revenue or Enterprise Fund Revenue (e.g., sidewalk funds, water, wastewater and/or stormwater funds, parks/open space donations) – In the cases where development revenue is used as a funding source for the project, that portion of the project will not require a cost match.
- Cash contributions.
- Fair-market value of donated professional or construction services.
- Donated materials or supplies.
- Estimated value of volunteer labor ("seat equity") for construction or maintenance and repair (up to two years).
The cost-share proposal will specify the schedule for contributions and provide appropriate assurances that the financial commitment will be met; however, all-cash contributions must be in-hand prior to the start of construction. If a specific project type does not lend itself to a direct "sweat-equity" contribution, applicants can propose earning cost-share credit for another volunteer effort near the project site or within the surrounding community.
The city will review applications twice each fiscal year. Applications not accepted for a grant will automatically be reconsidered at the next evaluation round, unless withdrawn.