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Legislative Information Center
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Legislative Information Help Center






Legislative Information Help Center

This page is designed to help navigate through the Legislative Information Center to help with searching, viewing and printing legislative information.

Note:  To print a coy of a file or other information, select the Reports Tab (near the top of the screen, just under the City Home tab), after conducting the search.

Tips to Search

  1. Entering a single word will retrieve items with that word and forms of that word (i.e. "apple").
  2. Entering multiple words will retrieve items with the words or phrase exactly as entered (i.e. "green apple").
  3. Search supports the logical "AND" operator. To retrieve items that include word A and word B, use an uppercase AND between terms (i.e. "apple AND orange").
  4. Search supports the logical "OR" operator. To retrieve items that include either word A or word B, use an upper case OR between terms (i.e. "apple OR orange").
  5. Search supports the logical "AND NO" operator to retrieve items that contain one keyword, but not another. Can be used only between two words, not between phrases (i.e. "apple AND NO orange").
  6. Search supports the logical "NEAR" operator to retrieve items based on words being in near proximity to each other (near means within 11 words) (i.e. "apple NEAR orange").

Viewing Legislation on Line

The legislation page provides useful information to a piece of legislation.  It provides details of the legislation which includes but is not limited to the name of the legislation, the status, the body approving, and approval dates.  Click on the details tab to view this information. It also shows the text of the legislation.  The reports tab provides pdf copies of the legislation, click on the reports tab to view a list of pdf reports available for printing.

To view text online, you must click the text tab at the bottom of the page.  The history tab provides history of the legislation; when the file was approved, denied, tabled, amended, etc.

*Additional information about each tab above is provided below.

 Advanced Search

Click on advanced search to narrow your search by File #, File Type, Meeting Date, etc.

Legislative Files Glossary of Terms

File ID
Each piece of legislation is assigned a number, which the City Council, Board, Commission uses for tracking purposes. The numbers are in the form YY-XXXX e.g. 09-0694, indicating the year the matter was first received by the Commission and the chronological sequence.

Status
This field indicates the state of specific items in the legislative process. The statuses used by Legistar are:

  1. To be Introduced: Proclamations, Introductions and Reports and Communications to be made by the Commission or Meeting Body. 
  2. Introduced from Staff: Resolutions or Ordinances introduced from city staff.
  3. Introduced from Council: Resolutions or Ordinances introduced from Council.
  4. Introduced from City Commissions: Resolutions or Ordinances introduced from boards and commissions.
  5. Second Reading: Ordinances that have already been passed on First Reading by City Council. Council may amend the legislation, pass or defeat it.
  6. First Reading: Ordinances that are being presented for the first time for consideration by the Council.
  7. Held in Council / In Committee: Items on the agenda that have been postponed by Council or another meeting body.
  8. Mayor Communication: Report or Communications from the Mayor’s Office.
  9. Written Administrator Communication: Report or Communications from the City Administrator.
  10. Attorney Communication: Report or Communications from the City Attorney.
  11. Clerk’s Report: Report or Communications from the City Clerk.
  12. Consent Agenda: Legislation that are considered routine.  Items are approved by a single motion.
  13. Passed: Legislation that has been passed by the Council or Meeting Body.
  14. Filed: Final status result of a piece of legislation. This is usually used for reports, presentations, and correspondence, but could also be used in rare cases for items that are allowed to die without action.
  15. Defeated: Legislation that failed to receive the required vote for passage by the Council or Meeting Body.

File Types
Meeting Bodies entertain various types of files that may or may not end up in legislation.

  1. Ordinances: An ordinance is legislation which has the force of law. All ordinances require two readings. A public hearing is required at second reading before passage of any ordinances, except for bond ordinances which only require one reading.
  2. Resolution: A resolution is a form of written proposal used for making declarations, stating policies and making decisions where some other forum is not required.
  3. Resolution/Public Hearing: A resolution as described above that requires a public hearing.
  4. Report or Communication: Legislation presented to Council or Meeting body may not require action.  It is being submitted for information purposes.
  5. Minutes:  Minutes from Council or other boards and commission meetings.
  6. Proclamations: Legislation that the Mayor will proclaim or officially announce.
  7. Appointment:  Legislation from the Mayor proposing nominations to City boards and commissions.
  8. Introductions: Presentations by staff members, citizens or community groups as arranged by the Mayor or City Administrator.

*Details Tab (located at the top of the page)
Information pertaining to a piece legislation.

specific piece legislation.

 

  1. Name: This is a short description of a file that can help when searching for that file.
  2. Title: This is the title of the legislation as it will be considered by the Council or meeting body.
  3. Memorandum: This is the working text of the legislation. This section of the document contains information about proposed legislation.
  4. Staff:  This section of the legislation indicates staff members that worked, reviewed and approved the proposed file.
  5. Body: This section of the legislation is the actual language that Council considers or for adoption or approval. As legislation is considered by the Council, amendments may be made. Each time the legislation is amended, a new matter version of the file is created. By comparing various matter versions of the legislation, you can track the changes made.
  6. Attachments These items are attachments to the legislation itself and are approved at the time the legislation passes. These attachments contain other information about the legislation, such as transmittal letters, fiscal notes, staff reports. Attachment files and documents are typically associated with applications such as MS Word, MS Excel, Adobe Acrobat or other applications. If your computer has the related application or a compatible application, clicking a document will open the files in the host application. If your computer does not have the compatible application associated with the attachment type, you will be unable to open the attachment. In some cases, compatible applications may be downloaded from the manufacturer or elsewhere on the internet. 
  7. Sponsors: This section will show councilmembers who may have sponsored a piece of legislation.

  8. Indexes and Code Sections: This section indicated additional legislative files that may be associated with this legislation.

  9. In Control: This entry defines the meeting body that is action on the proposed legislation.

*Reports Tab (located at the top of the page)
Lists three (3) pdf reports for printing.  Adobe Acrobat Reader is needed to view and print reports.

 *History Tab (located at the bottom of the page)
This field gives a short history of the legislation, including when it was introduced and when action was taken by either the Council or another meeting body.

*Text Tab (located at the bottom of the page)
Clicking this tab will provide the text regarding a piece legislation.  Use the Reports Tab to print a copy of the legislation.
 



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